Bespoke · Laboratories & Life Sciences

Reagents, equipment, and samples — tracked to the level your SOPs demand

QR-Inventory configures to your laboratory's standard operating procedures — expiry alerts, calibration schedules, sample chain-of-custody, and audit-ready records all in one place.

Book a demo → See the configuration

Offline-capable scanning, a tamper-evident record and evidence you can hand to an auditor.

Configured for operators in regulated & safety-critical supply chains

KayOne Industries Sirona Care & Health Gummifabriken Värnamo AB The Jamie Lloyd Company

The problem

What we hear from Laboratories & Life Sciences teams.

These are the failure points operators describe before they change anything — and each one is a gap in the evidence you would need if the record were ever challenged. Spreadsheets don't survive an audit.

Problem 01

Reagent and chemical expiry managed via spreadsheets, leading to compliance risk

Problem 02

Equipment calibration records scattered across paper logs and shared drives

Problem 03

Sample chain-of-custody gaps that create audit vulnerabilities

Problem 04

No unified view of what is in stock, what is expiring, and what needs ordering

The configuration

How QR-Inventory is built for Laboratories & Life Sciences.

The platform already holds the register, the scanning workflow and the immutable audit trail. The bespoke layer is what makes the record recognisable to your team and acceptable to whoever inspects it.

Expiry tracking

Automated alerts before reagents and consumables expire.

Calibration logs

Equipment calibration history with scheduled reminders.

Sample chain of custody

Timestamped chain-of-custody for every sample movement.

SOP-aligned fields

Custom data fields mapped to your specific procedures.

Audit export

Generate inspection-ready reports in PDF with full scan history.

Visual identification

CLIP-based photo matching for equipment without barcodes.

Every capability above runs on a standard smartphone camera, online or off. Confirm your own statutory scope with your regulator or assessor — QR-Inventory produces the evidence, it does not replace the duty.

Where it is used

The jobs this configuration is built for.

Most Laboratories & Life Sciences deployments look like one of these. If yours does, the configuration is largely written already.

Use case 01

University or commercial laboratory reagent and consumable stock management

Use case 02

Medical device and equipment calibration tracking across a clinical facility

Use case 03

Environmental sample chain-of-custody for field collection to analysis

Use case 04

Controlled substance and hazardous material inventory compliance

Something else? A scoping call establishes whether your workflow is a variation on one of these or a genuinely new record type.

What you get

The record, and the reason to trust it.

Laboratories

CLIP-based photo identification for unlabelled equipment

QR-Inventory's built-in visual similarity search uses CLIP-based image matching to identify equipment from a photograph — useful for legacy lab equipment that predates QR labelling programmes. Items are matched against a catalogue and linked automatically to their maintenance and calibration records.

In every Laboratories & Life Sciences build

A record that holds up after the fact

Whatever the configuration, the underlying record works the same way: appended, attributed and hash-chained, so nothing can be back-dated or quietly corrected.

Expiry tracking
Calibration logs
Sample chain of custody
SOP-aligned fields
Audit export
Visual identification
Immutable audit trail on every scan
Offline capture with automatic sync

Two to six weeks to liveFrom the first scoping call to your team scanning, depending on record types, sites and integrations in scope.

Integrates with what you already runA documented REST API supports read and write integration, with field mappings matched to your existing data structure.

No hardware to procureStandard smartphone cameras only — no barcode guns, no RFID readers, no infrastructure project. See how an engagement runs.

Pricing

Bespoke is the fourth tier, not a separate price list.

Starter at £49 and Business at £199 a month cover most operations, Enterprise scales them, and Bespoke picks up where configuration stops. A bespoke Laboratories & Life Sciences build sits on top of a plan — it never replaces one. All prices exclude VAT.

Starter

For small teams getting their register audit-ready.

£49/ mo, billed yearly

Book a scoping call

Up to 250 assets, 5 users
Inspections, certificates & audit trail
£59 / month if billed monthly

Enterprise controls. Public-sector grade.

The record is only as valuable as it is trustworthy. QR-Inventory is built to satisfy procurement, IT and audit from day one.

Immutable audit log

Append-only, hash-chained events that cannot be altered or back-dated.

Role-based access

Granular permissions by organisation, site, record type and stage — so every party in the chain sees only its own part of it.

SSO & SAML

Connect your identity provider — Microsoft Entra, Okta or Google Workspace.

UK data residency

Data hosted in the UK, processed in line with UK GDPR.

Open API & exports

Your data is yours. Sync to your ERP/CAFM or export in full at any time.

Backups & uptime

Continuous backups and a 99.9% uptime commitment on Business plans and above.

ISO 27001 aligned UK GDPR Cyber Essentials aligned UK data centres

FAQ

Questions we get from Laboratories & Life Sciences teams.

Can it handle controlled substances with restricted access?

Yes. Role-based permissions allow you to restrict visibility and scan rights for specific inventory categories to named users only.

How does the expiry alerting work?

You set alert thresholds per item category (e.g. alert 30 days before expiry). Alerts are sent by email and appear on the dashboard. You can also pull a report of all near-expiry stock at any time.

Can it replace our existing paper-based calibration logs?

Yes. We configure QR-Inventory to match your existing calibration fields exactly, so the digital record meets the same standard as the paper one — and can be exported in the same format for inspectors.

Other bespoke builds

Tell us about your laboratory.

No commitment and no pitch. Tell us what you need to track and what you need to prove, and we'll come back on whether — and how — QR-Inventory fits.

Book a demo → See pricing