Know every asset.
Prove every inspection.
QR-Inventory turns physical assets into a verifiable, tamper-evident record — inspections, certificates and a complete chain of custody, from procurement to disposal.
Genie S-65 Boom Lift
Trusted across regulated & safety-critical sectors
Spreadsheets don't survive an audit.
QR-Inventory replaces the scattered registers, lost certificates and untraceable edits with a single, defensible record for every asset you're responsible for.
Compliance inspections & certificates
Schedule statutory inspections, record them in the field, and issue versioned certificates that can never be quietly lost or overwritten. Reminders fire before anything lapses — so a missed examination becomes impossible, not just unlikely.
Audit trail & chain of custody
Every scan, edit, transfer and inspection is written to an immutable, time-stamped log. Reconstruct an asset's entire life — who held it, who checked it, what changed — in seconds, with cryptographic integrity you can stand behind.
Asset register
One authoritative ledger of every asset, its location, custodian, value and status.
Help desk & ticketing
Raise a fault by scanning the asset. Tickets route, escalate and resolve against its record.
Job sheets & engineer records
Capture work done, parts used and sign-off on site — attached to the asset forever.
Training & competency
Tie operator certifications to the assets they're authorised to use. Flag gaps before they're a liability.
PPE register
Issue, track and recall protective equipment by operator, with inspection intervals built in.
Reporting & analytics
Live compliance dashboards and exportable evidence packs, ready for inspection day.
An unbroken record, written as it happens.
Nothing is editable after the fact. Every event is appended, attributed and sealed — so the history you present in an audit is the history that actually happened.
Tamper-evident by design
Each entry is hashed and chained to the last. Any alteration is detectable.
Time-stamped & attributed
Who, what, where and when — captured automatically at the point of scan.
Defensible in any audit
Export a complete, signed evidence pack for a single asset or your entire estate.
Thorough Examination
Every certificate, versioned and findable.
No more chasing PDFs in inboxes. Certificates are generated against the inspection, attached to the asset, and superseded — never deleted — when re-issued. The full history stays one scan away.
- Auto-generated from the inspection record
- Version history retained for the asset's lifetime
- Expiry reminders to custodians and managers
- Bulk export for audits, insurers and regulators
Tag it. Scan it. Prove it.
The physical asset becomes the front door to its own record — no logins to hunt for, no spreadsheet to find.
Tag
Apply a durable, tamper-evident QR tag to any asset — from a tower crane to a fire door. Each tag is unique and bound to its record.
Scan
Anyone with permission scans with a phone to view the record or log an inspection, transfer or fault — online or off.
Prove
Produce a complete, time-stamped compliance history for any asset — or your whole estate — on demand.
Built for the work that gets inspected.
Keep plant compliant on every site.
Tag every excavator, generator and tower crane. Field engineers scan to log thorough examinations, LOLER and PUWER checks — even with no signal.
- LOLER & PUWER inspection scheduling
- Offline scanning across remote sites
- Plant transfer & hire chain of custody
- Defect reporting straight from the asset
One register for the whole estate.
Fire doors, extinguishers, lifts, HVAC — every statutory asset in one place, with reminders that fire before a certificate lapses.
- Statutory compliance calendar
- Contractor access by QR scan
- Planned & reactive maintenance log
- Building-level reporting for landlords
Audit-ready for inspection day.
Medical devices, IT estate and safety equipment held to a defensible standard — with the immutable trail CQC, ISO and internal audit expect.
- Medical device & PAT registers
- Role-based access for large teams
- UK data residency, GDPR aligned
- Evidence packs exported on demand
Calibration and uptime, evidenced.
Track calibration intervals, machine guarding checks and PPE issue across the line — and prove it in your next safety audit.
- Calibration interval tracking
- Machine guarding & LOTO checks
- PPE register by operator
- Downtime & fault ticketing
Enterprise controls. Public-sector grade.
The record is only as valuable as it is trustworthy. QR-Inventory is built to satisfy procurement, IT and audit from day one.
Immutable audit log
Append-only, hash-chained events that cannot be altered or back-dated.
Role-based access
Granular permissions by team, site and asset class. Least-privilege by default.
SSO & SAML
Connect your identity provider — Microsoft Entra, Okta or Google Workspace.
UK data residency
Data hosted in the UK, processed in line with UK GDPR.
Open API & exports
Your data is yours. Sync to your ERP/CAFM or export in full at any time.
Backups & uptime
Continuous backups and a 99.9% uptime commitment on business plans and above.
One subscription. The whole ledger.
Every plan includes unlimited inspections, the immutable audit trail and certificate management. You scale by assets and people — not by feature paywalls.
- Up to 250 assets
- 5 users
- Inspections & certificates
- Immutable audit trail
- Mobile scanning
- Email support
- Up to 5,000 assets
- Unlimited users
- Everything in Starter, plus
- Help desk & ticketing
- Training, PPE & job sheets
- Reporting & evidence packs
- Priority support · 99.9% SLA
- Unlimited assets
- Everything in Business, plus
- SSO / SAML & SCIM
- Advanced roles & approval flows
- API & ERP/CAFM integrations
- Dedicated success manager
- Custom workflows & data model
- Bespoke integrations
- White-label & branded tags
- On-site rollout & training
- Single-tenant deployment options
Make your next audit a non-event.
See how QR-Inventory gives you a defensible record for every asset you own — in a 30-minute walkthrough with our team.