No training, no PPE,
no check-out.
Every machine that needs training or protective equipment gets a QR sticker that enforces the rule at the moment of use. QR-Inventory verifies the operator's training, confirms the required PPE and writes a tamper-evident record of who used what — one scan away.
Petrol chainsaw — workshop 2
Trusted by construction, manufacturing and maintenance teams who get inspected
A safety policy nobody can evidence is a safety policy nobody kept.
Dangerous equipment is only as safe as the last person who picked it up. The day something goes wrong, the question is never whether you had a rule — it is whether you can show who used the machine, what training they held at the time, and what protective equipment they confirmed before they started. A signed induction sheet in a folder and a sign-out book by the door are not evidence — they are a liability. Spreadsheets don't survive an audit.
Mapped to the moment of use.
A control that runs after the fact is a report. A control that runs at the machine is prevention. Here's where QR-Inventory does the heavy lifting.
Mandatory check-out, not a sign-out book
Employees must scan the sticker and log in to take equipment out. The check-out is the control point: the system verifies training records against the equipment's requirements before use, and an employee who is not cleared is routed to training resources rather than the machine.
Training that is current, not historic
Hold training and certification expiry dates against each person, and the PPE requirement against each item. Refresher reminders go out before a certificate lapses, and the check at the machine confirms competence on the day rather than on the day of induction.
Mandatory check-out
Scan, log in, and the system verifies training against the equipment's requirements before it releases the item.
PPE requirements
The required protective equipment for that item is displayed and confirmed — face shield, gloves and overtrousers for a chainsaw, for example.
Issue reporting
At check-in an employee can report a problem or request maintenance, which raises a ticket automatically and routes it for repair.
Training tracking
Expiry dates held per person, with automatic reminders for refresher courses so certifications stay current.
Audit trail
Usage, training verification and PPE confirmation recorded per check-out, ready for a safety inspection or an incident review.
Built for gloved hands
Designed for phones in workshops and on sites — a check-out takes seconds and almost no typing, online or off.
QR-Inventory produces the defensible record that proves your training checks and PPE confirmations happened. It does not, by itself, make a workplace safe — the training, risk assessments and PPE specification behind each item should be set and confirmed with your health and safety adviser.
An unbroken record, written as it happens.
Nothing is editable after the fact. Every check-out, training verification, PPE confirmation and reported issue is appended, attributed and sealed — so the usage history you produce after an incident is the history that actually happened.
Tamper-evident by design
Each entry is hashed and chained to the last. Any alteration is detectable.
Time-stamped & attributed
Who, what, where and when — captured automatically at the point of scan.
Defensible in any investigation
Export a complete, signed evidence pack for one machine, one operator or the whole site.
Training & PPE verification
Every check-out, every operator, every machine — findable in seconds.
A check-out record is written at the machine and never edited afterwards. Usage statistics, training compliance, PPE confirmation, maintenance schedules and reported incidents all trace back to a single sealed event.
- Check-out record per use, with training and PPE captured
- Issue → ticket → repair loop, closed and logged
- Refresher reminders before a certification lapses
- Reports by period, equipment type or individual employee
Scan it. Verify it. Prove it.
The machine becomes the control point — no supervisor to find, no sign-out book to trust.
Scan & verify
The employee scans the QR sticker on the equipment and logs in. The system checks their training record against that item's requirements before anything is released.
Confirm PPE
The required protective equipment for that item is displayed and confirmed — a chainsaw, for example, requires a face shield, cut-resistant gloves and protective overtrousers.
Check back in
The equipment is returned against the same tag, and any problem or maintenance request raises a ticket automatically — so the loop closes and the history stays complete.
Built for the equipment that hurts people when it goes wrong.
Only competent operators, every time.
Track excavators, cranes and power tools. Operators are checked for the right licences and prompted for the right PPE before the machine moves, and maintenance issues are reported the moment they are found.
- Licence and ticket verification at check-out
- PPE prompts per machine class
- Offline check-out on remote sites
- Defect reporting straight from the asset
Specialised machinery, verified hands.
Manage specialised machinery and tools across the line. Verify operator training for complex equipment and record PPE confirmation for chemical handling and machine operation.
- Operator training verified per machine
- PPE register by operator
- Shift-by-shift custody of tooling
- Evidence packs for safety audits
The right driver, the right vehicle.
Track company vehicles and specialist equipment. Verify driver licences and training, and confirm the correct safety equipment is present and checked before the keys are released.
- Driver licence and training checks
- Pre-use safety equipment confirmation
- Custody by shift, depot or contract
- Expiry reminders before a licence lapses
Kit that is ready when it is needed.
Manage power tools, ladders, rescue equipment and safety gear. Verify technician and responder certifications, track condition and schedule preventive maintenance against the item itself.
- Technician and responder certification checks
- Ladder, tool and safety gear registers
- Condition captured at every check-in
- Preventive maintenance scheduling
One subscription. Every check-out.
Every plan includes unlimited check-outs, the immutable audit trail and certificate management. You scale by assets and people — not by feature paywalls.
- Up to 250 assets, 5 users
- Inspections, certificates & audit trail
- £59 / month if billed monthly
- Up to 5,000 assets, unlimited users
- Ticketing, training, PPE & evidence packs
- £239 / month if billed monthly
- Unlimited assets, SSO / SAML & SCIM
- API & ERP/CAFM integrations
- Bespoke builds for non-standard operations
All prices exclude VAT. Compare plans in full →
Enterprise controls. Public-sector grade.
The record is only as valuable as it is trustworthy. QR-Inventory is built to satisfy procurement, IT and audit from day one.
Immutable audit log
Append-only, hash-chained events that cannot be altered or back-dated.
Role-based access
Granular permissions by team, site and equipment class, with training requirements set per item. Least-privilege by default.
SSO & SAML
Connect your identity provider — Microsoft Entra, Okta or Google Workspace.
UK data residency
Data hosted in the UK, processed in line with UK GDPR.
Open API & exports
Your data is yours. Sync to your ERP/CAFM or export in full at any time.
Backups & uptime
Continuous backups and a 99.9% uptime commitment on Business plans and above.
PPE and training compliance, answered.
How does the mandatory check-out process work?
What types of equipment can be tracked?
How does the PPE reminder system work?
Can employees report equipment issues during check-in?
How does training expiry tracking work?
What reporting features are available?
One system of record for everything you're a duty-holder for.
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See how QR-Inventory verifies training and PPE at the machine, and records every check-out — in a 30-minute walkthrough with our team.