Every portable appliance,
tested and provable.
Employers must ensure the electrical equipment people use at work is safe. QR-Inventory turns every portable appliance into a self-evidencing record — the current test certificate, the retest date and a tamper-evident history, one scan away.
Commercial floor polisher — Level 2
Trusted by offices, schools, care operators and the electricians who test for them
An untested appliance is an unanswerable question.
Portable appliance testing is how businesses, schools, offices and commercial properties in the UK demonstrate that the electrical equipment their people use is safe. The test itself takes minutes; proving it happened three years later is the hard part. When an insurer, an inspector or a safety officer asks which appliances were tested, when, and by whom, a box of printed labels and a spreadsheet of asset numbers isn't evidence — it's a liability. Spreadsheets don't survive an audit.
Mapped to your electrical safety duty.
The duty is to keep electrical equipment safe for use, on a cadence that reflects how and where the equipment is used. Here's where QR-Inventory does the heavy lifting.
A duty you can evidence per appliance
Portable appliance testing is how employers show they have met the requirement under the Health and Safety at Work Act and the Electricity at Work Regulations to ensure electrical equipment is safe for use. QR-Inventory holds that evidence against the individual appliance — not in a filing cabinet — so the proof and the asset never get separated.
Retest intervals that match the risk
Testing frequency depends on the equipment and its environment: office equipment typically requires testing every two to four years, while equipment in high-risk environments may need annual testing. Set the interval per appliance or per class, and let reminders do the chasing.
Certificate upload & storage
Upload the test certificate against the appliance itself. Whoever scans the tag sees the current result, never a superseded copy.
Testing reminders
Notify electricians, maintenance staff or facilities managers before an interval lapses, so nothing quietly goes out of date.
Electrician access
Give testers labels and system access so they can complete tests, register appliances and upload certificates in one workflow.
Overdue items surfaced
An appliance past its retest date reads as overdue the moment it is scanned, and the reminder escalates until it is retested.
Compliance reporting
Report testing status across all electrical equipment, with an audit trail of tests, renewals and electrician visits.
Captured on site
Electricians and facilities managers upload from a phone while still at the appliance, online or off, so the record is written before they leave.
QR-Inventory produces the defensible record that proves your portable appliance testing happened. It does not, by itself, make an estate compliant — testing must be carried out by a competent person, and your retest intervals should be set with them. Testing supports the duty under the Health and Safety at Work Act and the Electricity at Work Regulations to keep electrical equipment safe for use.
An unbroken record, written as it happens.
Nothing is editable after the fact. Every test, certificate and defect is appended, attributed and sealed — so the electrical safety history you present in an audit is the history that actually happened.
Tamper-evident by design
Each entry is hashed and chained to the last. Any alteration is detectable.
Time-stamped & attributed
Who, what, where and when — captured automatically at the point of scan.
Defensible in any safety audit
Export a complete, signed evidence pack for a single appliance, a floor or the whole estate.
PAT — inspection & test
Every test, every appliance — findable in seconds.
A faded sticker on a kettle tells you a date. It doesn't tell you who tested it, what they found, or what happened to the appliance since. A record is generated against every test, attached to the appliance, and superseded — never deleted — when it is retested.
- Auto-generated test record per appliance, versioned
- Fail → ticket → repair or removal loop, closed and logged
- Retest reminders to the facilities team and the tester
- Bulk evidence-pack export per site, floor or department
Tag it. Test it. Prove it.
The appliance becomes the front door to its own test history — no logins to hunt for, no spreadsheet to find.
Scope & tag
Book a scoping call and we'll map QR-Inventory to your appliance estate, set up your account and send tamper-evident QR labels for every item that needs testing.
Test
The electrician scans the appliance, records the inspection and test result and uploads the certificate from a phone — the whole visit closed out on site.
Prove
Staff, inspectors and compliance officers scan to see the current certificate, and retest reminders fire before the interval lapses.
Built for every estate that plugs something in.
Every desk, kitchen and comms room.
Manage testing across office equipment — computers, printers, kitchen appliances and portable electrical devices — with automated reminders and instant certificate access for staff.
- Whole-floor appliance registers
- Retest intervals set per equipment type
- Instant certificate access for staff
- Defect reporting straight from the appliance
Classrooms, labs and kitchens.
Ensure electrical safety across classrooms, laboratories and administrative areas. Manage testing for computers, projectors, kitchen equipment and portable appliances with full compliance tracking.
- Per-building and per-room structure
- Lab and kitchen equipment registers
- Evidence packs for governors and auditors
- Offline scanning across large sites
High turnover, high scrutiny.
Manage electrical safety across retail spaces, warehouses and commercial facilities. Track testing for tills, display equipment, kitchen appliances and portable devices in one register.
- Multi-site, multi-branch structure
- Tills, display and catering equipment
- Shorter intervals for high-use items
- Branch-level compliance dashboards
Where patient safety is paramount.
Ensure electrical safety in healthcare environments. Manage testing for medical equipment, kitchen appliances and portable electrical devices with detailed audit trails per ward or wing.
- Per-ward and per-wing scheduling
- Medical device and appliance registers
- Detailed audit trails for inspection day
- Role-based access for large teams
One subscription. Every test.
Every plan includes unlimited tests, the immutable audit trail and certificate management. You scale by appliances and people — not by feature paywalls.
- Up to 250 assets, 5 users
- Inspections, certificates & audit trail
- £59 / month if billed monthly
- Up to 5,000 assets, unlimited users
- Ticketing, training, PPE & evidence packs
- £239 / month if billed monthly
- Unlimited assets, SSO / SAML & SCIM
- API & ERP/CAFM integrations
- Bespoke builds for non-standard operations
All prices exclude VAT. Compare plans in full →
Enterprise controls. Public-sector grade.
The record is only as valuable as it is trustworthy. QR-Inventory is built to satisfy procurement, IT and audit from day one.
Immutable audit log
Append-only, hash-chained events that cannot be altered or back-dated.
Role-based access
Granular permissions by site, department and appliance class. Least-privilege by default.
SSO & SAML
Connect your identity provider — Microsoft Entra, Okta or Google Workspace.
UK data residency
Data hosted in the UK, processed in line with UK GDPR.
Open API & exports
Your data is yours. Sync to your ERP/CAFM or export in full at any time.
Backups & uptime
Continuous backups and a 99.9% uptime commitment on Business plans and above.
PAT testing, answered.
What is PAT testing and why is it required?
How often should PAT testing be carried out?
Can electricians use the system?
How do staff access PAT certificates?
What happens if a PAT certificate expires?
Is this suitable for schools and healthcare facilities?
One system of record for everything you're a duty-holder for.
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Compliance management softwareMake your next electrical safety audit a non-event.
See how QR-Inventory gives you a defensible record for every appliance you're responsible for — in a 30-minute walkthrough with our team.