Bespoke · Healthcare & Medical Equipment

Medical asset and consumable tracking built around clinical workflows

From single clinics to multi-site NHS trusts — QR-Inventory tracks devices, consumables, and PPE without specialist hardware, with compliance documentation generated at the point of scan.

Book a demo → See the configuration

Offline-capable scanning, a tamper-evident record and evidence you can hand to an auditor.

Configured for operators in regulated & safety-critical supply chains

KayOne Industries Sirona Care & Health Gummifabriken Värnamo AB The Jamie Lloyd Company

The problem

What we hear from Healthcare & Medical Equipment teams.

These are the failure points operators describe before they change anything — and each one is a gap in the evidence you would need if the record were ever challenged. Spreadsheets don't survive an audit.

Problem 01

Medical equipment location unknown without a physical search of wards or stores

Problem 02

Consumable and PPE stock levels managed manually, leading to shortfalls

Problem 03

Compliance documentation for device maintenance and inspection held in disparate systems

Problem 04

No audit trail for equipment movements between departments or sites

The configuration

How QR-Inventory is built for Healthcare & Medical Equipment.

The platform already holds the register, the scanning workflow and the immutable audit trail. The bespoke layer is what makes the record recognisable to your team and acceptable to whoever inspects it.

Asset location tracking

Real-time location of every tagged device across all sites.

Maintenance records

Full service and inspection history per asset.

Consumable replenishment

Automated alerts when stock drops below threshold.

PPE batch tracking

Expiry and batch management for PPE and single-use items.

Department-level access

Staff see their ward or department; managers see across all.

Compliance export

Generate CQC-ready asset registers and maintenance logs.

Every capability above runs on a standard smartphone camera, online or off. Confirm your own statutory scope with your regulator or assessor — QR-Inventory produces the evidence, it does not replace the duty.

Where it is used

The jobs this configuration is built for.

Most Healthcare & Medical Equipment deployments look like one of these. If yours does, the configuration is largely written already.

Use case 01

Medical device tracking across a multi-ward hospital environment

Use case 02

Clinic consumable and PPE stock management with automated reorder alerts

Use case 03

Portable equipment (infusion pumps, monitors) pool management and utilisation tracking

Use case 04

Decontamination cycle records linked to individual device serial numbers

Something else? A scoping call establishes whether your workflow is a variation on one of these or a genuinely new record type.

What you get

The record, and the reason to trust it.

Healthcare

Asset tracking without infrastructure investment

Healthcare organisations often avoid digitising asset tracking because the perceived cost — RFID readers, badge scanners, IT infrastructure — is prohibitive. QR-Inventory's smartphone-first approach means any member of staff can scan and update a device record using the phone already in their pocket. No procurement, no installation, no vendor lock-in.

In every Healthcare & Medical Equipment build

A record that holds up after the fact

Whatever the configuration, the underlying record works the same way: appended, attributed and hash-chained, so nothing can be back-dated or quietly corrected.

Asset location tracking
Maintenance records
Consumable replenishment
PPE batch tracking
Department-level access
Compliance export
Immutable audit trail on every scan
Offline capture with automatic sync

Two to six weeks to liveFrom the first scoping call to your team scanning, depending on record types, sites and integrations in scope.

Integrates with what you already runA documented REST API supports read and write integration, with field mappings matched to your existing data structure.

No hardware to procureStandard smartphone cameras only — no barcode guns, no RFID readers, no infrastructure project. See how an engagement runs.

Pricing

Bespoke is the fourth tier, not a separate price list.

Starter at £49 and Business at £199 a month cover most operations, Enterprise scales them, and Bespoke picks up where configuration stops. A bespoke Healthcare & Medical Equipment build sits on top of a plan — it never replaces one. All prices exclude VAT.

Starter

For small teams getting their register audit-ready.

£49/ mo, billed yearly

Book a scoping call

Up to 250 assets, 5 users
Inspections, certificates & audit trail
£59 / month if billed monthly

Enterprise controls. Public-sector grade.

The record is only as valuable as it is trustworthy. QR-Inventory is built to satisfy procurement, IT and audit from day one.

Immutable audit log

Append-only, hash-chained events that cannot be altered or back-dated.

Role-based access

Granular permissions by organisation, site, record type and stage — so every party in the chain sees only its own part of it.

SSO & SAML

Connect your identity provider — Microsoft Entra, Okta or Google Workspace.

UK data residency

Data hosted in the UK, processed in line with UK GDPR.

Open API & exports

Your data is yours. Sync to your ERP/CAFM or export in full at any time.

Backups & uptime

Continuous backups and a 99.9% uptime commitment on Business plans and above.

ISO 27001 aligned UK GDPR Cyber Essentials aligned UK data centres

FAQ

Questions we get from Healthcare & Medical Equipment teams.

Is it suitable for use within NHS environments?

QR-Inventory is a cloud-based SaaS platform hosted on AWS with UK data residency available. We can provide a data processing agreement and work through information governance requirements with your IG team.

Can it integrate with existing CMMS or asset management systems?

Yes. The REST API allows read and write integration with existing clinical engineering or facilities management systems.

How quickly can it be deployed across a multi-site trust?

A phased rollout — starting with one department as a pilot — typically takes 2–4 weeks. Trust-wide rollout follows once the configuration is validated.

Other bespoke builds

Tell us about your clinical environment.

No commitment and no pitch. Tell us what you need to track and what you need to prove, and we'll come back on whether — and how — QR-Inventory fits.

Book a demo → See pricing