Every asset in the estate,
in one ledger.
Plant, machinery and equipment — with the servicing schedule, the compliance certificate and the spend attached to the asset itself. QR-Inventory turns your estate into a single tamper-evident register, one scan away from anyone who needs it.
AHU-03 — rooftop air handling unit
Trusted by estates teams, landlords and FM providers who get audited
An estate you can't evidence is an estate you don't control.
Facilities teams carry the whole building: HVAC, generators, pumps, lifts, security systems, catering equipment, fleet and IT. Each one has a service interval, most have a certificate, and all of them have a cost. When the certificate lives in a contractor's email, the service history lives in a filing cabinet and the spend lives in a finance system that has never heard of the asset, nobody can answer a simple question — is this piece of equipment safe, serviced and worth keeping? Spreadsheets don't survive an audit.
Mapped to the statutory calendar.
One register, one calendar and one cost ledger — so the compliance position and the financial position are the same conversation. Here's where QR-Inventory does the heavy lifting.
Every asset, with its paperwork attached
A complete digital inventory of plant, machinery and equipment, each carrying a unique QR tag. Specification, location, status, service history, certificates and lifecycle cost sit on the asset — so identifying one and understanding it takes a single scan, not a site walk and three phone calls.
Nothing lapses quietly
Automated schedules for maintenance, inspections and compliance checks, driven by interval, calendar date or usage hours. Reminders reach the contractor and the estates team before a service or certificate expires, and anything overdue surfaces on a live dashboard.
Asset inventory
A comprehensive digital inventory of plant, machinery and equipment, each with specification, location and status on the tag.
Servicing schedules
Automated maintenance schedules with reminders for service dates, inspections and compliance checks, plus full service history.
Compliance certification
Digital certificates for every regulated asset, with expiry tracking, scheduled renewals and alerts before a lapse.
Expenditure tracking
Purchase price, maintenance, repairs and replacement value held per asset, for lifecycle cost and budget planning.
Performance monitoring
Downtime, maintenance frequency and operational status tracked per asset, so optimisation decisions rest on evidence.
Mobile access
Update asset information, log maintenance and check compliance status from the field, at the equipment, online or off.
QR-Inventory produces the defensible record that proves your servicing, inspections and certificate renewals happened. It does not, by itself, make a building compliant — the statutory scope and frequency for each asset class should be confirmed with your competent person or compliance adviser.
An unbroken record, written as it happens.
Nothing is editable after the fact. Every service, certificate, defect and cost is appended, attributed and sealed — so the asset history you hand to an auditor, a landlord or a finance director is the history that actually happened.
Tamper-evident by design
Each entry is hashed and chained to the last. Any alteration is detectable.
Time-stamped & attributed
Who, what, where and when — captured automatically at the point of scan.
Defensible in any audit
Export a complete, signed evidence pack for a single asset, a building or the whole estate.
Planned maintenance — quarterly
Every service, every certificate, every pound — findable in seconds.
A record is generated against every visit and attached to the asset, then superseded — never deleted — when the next one is completed. The compliance history and the cost history sit side by side, which is what makes a replacement business case easy to write.
- Auto-generated service and inspection records, versioned
- Defect → ticket → completion loop, closed and logged
- Renewal reminders to the estates team and the contractor
- Lifecycle cost reporting for budgets and capital planning
Tag it. Schedule it. Prove it.
The asset becomes the front door to its own record — no logins to hunt for, no spreadsheet to find.
Register
Register every item of plant, machinery and equipment against a unique tamper-evident QR tag, with specification, location, custodian and purchase cost held in one place.
Schedule
Configure maintenance schedules, inspection intervals and certification renewal dates once — by date, by calendar or by usage hours — and let reminders do the chasing.
Prove
Track condition, cost and compliance status as work happens, then export the report an auditor, a landlord or a finance director actually asks for.
Built for the estates that get audited.
One register for the whole building.
HVAC units, generators, pumps, lifts, escalators, lighting, security systems and building automation — every asset in one register, with service contracts, certificates and spend attached to the equipment itself.
- HVAC, plant and building services in one place
- Service contracts and certificates per asset
- Statutory compliance calendar
- Contractor access by QR scan
Audit-ready for inspection day.
Hold clinical equipment, catering appliances and building plant to the same defensible standard, with role-based access for large teams and detailed audit trails per ward, wing or site.
- Per-ward and per-wing asset structure
- Certificate expiry alerts before inspection day
- Role-based access for large teams
- UK data residency, UK GDPR aligned
High asset counts, thin teams.
Thousands of assets across multiple buildings, checked on a phone — online or off — with lifecycle costs tracked for capital planning and replacement business cases.
- Multi-building, multi-site structure
- Offline scanning across large estates
- Lifecycle cost and replacement planning
- Evidence packs exported per building
Proof of service, client by client.
Manage assets on behalf of multiple clients, with client-segmented reporting that proves the planned work was done, the reactive work was closed and the certificates are current for each contract.
- Manage multiple client portfolios
- Client-segmented reporting
- Planned and reactive work logged together
- Portfolio-wide overdue dashboard
One subscription. The whole estate.
Every plan includes unlimited inspections, the immutable audit trail and certificate management. You scale by assets and people — not by feature paywalls.
- Up to 250 assets, 5 users
- Inspections, certificates & audit trail
- £59 / month if billed monthly
- Up to 5,000 assets, unlimited users
- Ticketing, training, PPE & evidence packs
- £239 / month if billed monthly
- Unlimited assets, SSO / SAML & SCIM
- API & ERP/CAFM integrations
- Bespoke builds for non-standard operations
All prices exclude VAT. Compare plans in full →
Enterprise controls. Public-sector grade.
The record is only as valuable as it is trustworthy. QR-Inventory is built to satisfy procurement, IT and audit from day one.
Immutable audit log
Append-only, hash-chained events that cannot be altered or back-dated.
Role-based access
Granular permissions by building, team and asset class, with contractor access scoped to their own work. Least-privilege by default.
SSO & SAML
Connect your identity provider — Microsoft Entra, Okta or Google Workspace.
UK data residency
Data hosted in the UK, processed in line with UK GDPR.
Open API & exports
Your data is yours. Sync to your ERP/CAFM or export in full at any time.
Backups & uptime
Continuous backups and a 99.9% uptime commitment on Business plans and above.
Facilities management, answered.
How does QR tagging help facilities management?
What types of plant and machinery can be tracked?
How does expenditure tracking work?
Can maintenance schedules be automated?
How does compliance certification management work?
What reporting capabilities are available?
One system of record for everything you're a duty-holder for.
Fire door compliance
QR-tag every fire door for Regulation 10 quarterly and annual checks, with self-closer results and photo proof.
Fire door compliance softwarePAT testing
Schedule portable appliance testing, hold every test certificate against the appliance and prove the estate is safe.
PAT testing softwareCompliance management
Scheduled inspections, certificates and reminders across every statutory asset class in one register.
Compliance management softwareMake your next estate audit a non-event.
See how QR-Inventory keeps every asset serviced, certified and costed — in a 30-minute walkthrough with our team.