One tag.
Every record.
Not so much a sticker as a shiny silver portal to your data. It is a simple concept, and its power is in the simplicity — one scan can make a compliance certificate visible to an end user, let an engineer report an issue, record an inspection, or show emergency contact details for the thing in front of you.
Trusted across regulated & safety-critical sectors
Walkthroughs, not brochure copy.
Below are the deployments we see most often, and what the tag is doing in each. They range from national, multisite operations to private landlords with a single holiday home — the same record model, at very different scales.
PCI DSS compliance
Payment device tracking. Track and manage card payment devices and PEDs with tamper-evident QR tags. Scheduled check-ins and a complete audit trail evidence that each device is present, sealed and inspected.
For retailers, restaurants, hotels and financial institutions that must hold a payment-device inventory and prove device presence at assessment.
PCI DSS compliance softwareGas safety certification
Landlord and holiday-let compliance. Streamline gas safety certification with instant certificate access for tenants and guests. Schedule inspection reminders and give gas engineers mobile access at the appliance.
Ideal for holiday-let owners, private landlords and commercial properties that need annual gas safety inspections and certificate management.
Gas safety certification softwarePAT testing
Electrical safety compliance. Manage portable appliance testing for electrical safety. Upload PAT certificates, schedule testing reminders and give anyone who scans instant access to the documentation.
Built for offices, schools, healthcare facilities and commercial properties where electrical safety matters to staff and visitors alike.
PAT testing softwareFire door compliance
Regulation 10 door checks. QR-tag every fire door for quarterly communal checks and annual flat-entrance-door checks, capturing self-closer results, gaps, seals and photo evidence at the door.
For responsible persons in housing, care and large estates who have to show a fire risk assessor when each door was last checked, and by whom.
Fire door compliance softwareEquipment & tool hire
Rental equipment management. Give every hire item instant access to its certifications, compliance inspections, instruction manuals and emergency support contact details — one scan, no phone calls.
Built for construction companies, contractors and rental businesses that need documentation to travel with the equipment.
Equipment & tool hire trackingPPE & training compliance
Mandatory safety check-out. Enforce PPE and training compliance with a check-out step at the asset. Verify training records before equipment is released and remind employees of the protective equipment required.
For construction sites, manufacturing facilities and any workplace where equipment needs special training and PPE before use.
PPE & training compliance softwareFacilities management
Asset tracking and compliance. Run the whole estate from one register — inventory, servicing schedules, compliance certification and expenditure tracked against each asset rather than across three systems.
Ideal for facilities managers looking after plant, machinery, equipment and building infrastructure across multiple buildings.
Facilities management softwareCompliance management
Every regime, one register. Define the compliance types you hold duties for, set each frequency, and let every asset inherit its schedule. Reminders chase the work; the evidence files itself against the asset.
The hub for teams that answer to more than one regime and need a single, defensible view of what is in date and what is not.
Compliance management softwareThe operations these tags end up on.
Not every deployment starts with a named regime. Often it starts with a workshop, a depot or an IT cupboard where nobody can say what is where, or when it was last looked at.
Car leasing operations
Workshops and maintenance. Metalised, tamper-evident labels configured by you, printed with your company name alongside the QR code, turn a fleet stock-take into a walk with a phone.
You choose whether asset data appears on scanning with or without a login — or split it, so a casual scan shows base details while an authenticated user sees compliance certificates and purchase data.
National hospitality groups
Asset tracking and compliance across hundreds of sites. Teams get immediate access to compliance certification and the schedule of inspections still to come, without asking head office for a copy.
Scan the tag once it is in place and the uploaded certificates and next scheduled inspection are there. Administrative users upload new certificates straight from a phone.
Infrastructure teams
Plant and machinery management. From tagging the plant to keeping inspection certificates available on site for audit, the register travels with the equipment rather than sitting on a server.
Inspections are scheduled by asset type with reminders sent automatically to your support partners. Once inspected or serviced, the documentation is uploaded on site, immediately.
IT departments
Equipment and compliance tracking. Whether you are working towards a PCI DSS assessment, Cyber Essentials, or simply need to know what you own, even the smallest IT department needs an inventory.
Scheduled inspections mean site managers are reminded to check devices in on a cadence you set, with email reminders raised when a check-in is missed.
Holiday lets & private landlords
A single property, the same evidence standard. Guests and tenants scan to see the current gas safety record or electrical certificate instead of emailing to ask for one.
Reminders reach you before the annual inspection falls due, and the engineer who attends can upload the certificate at the appliance.
Schools & public buildings
High asset counts, small teams and an inspection calendar that never stops. Electrical appliances, fire equipment and IT kit held on one register with their certificates attached.
Staff without a system login can still scan an item and see that it is in date — which is usually the question being asked.
See how these deployments actually ran.
Written up with the numbers, the constraints and what the team would do differently — including a pre-fabricated concrete QA rollout and a theatre equipment-hire inventory.
One subscription, whichever use case you start with.
Every plan includes unlimited inspections, the immutable audit trail and certificate management. You scale by assets and people — not by feature paywalls.
- Up to 250 assets, 5 users
- Inspections, certificates & audit trail
- £59 / month if billed monthly
- Up to 5,000 assets, unlimited users
- Ticketing, training, PPE & evidence packs
- £239 / month if billed monthly
- Unlimited assets, SSO / SAML & SCIM
- API & ERP/CAFM integrations
- Bespoke builds for non-standard operations
All prices exclude VAT. Compare plans in full →
Enterprise controls. Public-sector grade.
The record is only as valuable as it is trustworthy. QR-Inventory is built to satisfy procurement, IT and audit from day one.
Immutable audit log
Append-only, hash-chained events that cannot be altered or back-dated.
Role-based access
Granular permissions by team, site and asset class — including what an unauthenticated scan is allowed to reveal.
SSO & SAML
Connect your identity provider — Microsoft Entra, Okta or Google Workspace.
UK data residency
Data hosted in the UK, processed in line with UK GDPR.
Open API & exports
Your data is yours. Sync to your ERP/CAFM or export in full at any time.
Backups & uptime
Continuous backups and a 99.9% uptime commitment on Business plans and above.
How the tags work, answered.
What can a QR-Inventory tag actually show?
Can a public scan show less than a logged-in scan?
Are the labels durable enough for plant and outdoor assets?
Does it work across multiple sites?
Who uploads the certificates?
Find the use case that matches your operation.
Tell us what you're responsible for and we'll show you the record it produces — in a 30-minute walkthrough with our team.