Every statutory check,
scheduled and evidenced.
QR-Inventory is the compliance system of record for the assets you are a duty-holder for. Define the inspections you owe, let every asset inherit them, and fulfil them at the asset with a scan — leaving a tamper-evident trail you can hand to an auditor.
Boiler — Plant room 2
Trusted by estates, housing providers and safety-critical operators
A missed inspection is a missing defence.
Compliance rarely fails because nobody cared. It fails because the due date sat in one person's spreadsheet, the certificate went to an inbox, and the check that did happen left no proof it happened. When an inspector, insurer or claimant asks for the record, intent counts for nothing — only dated, attributable evidence does. Spreadsheets don't survive an audit.
Configured once, then it runs itself.
You set the compliance types, frequencies and what a fulfilment must capture. After that the system assigns the work, chases the people who owe it, and files the evidence against the asset.
Scheduled inspections that can't quietly lapse
Every requirement carries a frequency and a next due date. A daily automation raises what is coming due, emails the people responsible, and pushes dates into their calendars. Overdue items surface on a live dashboard instead of being discovered by an inspector — so a missed check becomes visible, not invisible.
Certificates held against the asset, not an inbox
Certificates are uploaded at the point of fulfilment — from a phone, on site — and attached to the asset for life. Re-issues supersede rather than overwrite, so the version history survives. Anyone with permission scans the tag and sees what is in date, what expired and what the evidence says.
Compliance types you define
Create the types you are a duty-holder for, set each frequency, and configure what a fulfilment must capture — result, photo, certificate, engineer.
Category inheritance
Assign a type to an asset category once. Every asset in it inherits the requirement and its due dates — including assets added months later.
Daily automation & reminders
A scheduled job reviews every requirement each day, raises what falls due and emails the responsible people before the date passes.
Fulfil at the asset
Scan the tag to see what is outstanding and complete it there — result, photo and certificate captured on a phone, online or off.
Live status & overdue view
In date, due soon, overdue — per asset, per category, per site. Exceptions rise to the top so attention goes where the risk is.
Organisation isolation
Every compliance type, requirement and record belongs to one organisation. Nothing leaks between tenants, teams or client contracts.
One register for every duty you hold.
Because you define the compliance types, nothing is locked to a single regime. These are the ones customers set up first — each with a dedicated walkthrough.
QR-Inventory produces the defensible record that proves your checks happened. It does not, by itself, make an organisation compliant — the regimes that apply to you, and their scope, should be confirmed with your own competent adviser.
An unbroken record, written as it happens.
Nothing is editable after the fact. Every fulfilment, certificate, reminder and defect is appended, attributed and sealed — so the compliance history you present at an inspection is the history that actually happened.
Tamper-evident by design
Each entry is hashed and chained to the last. Any alteration is detectable.
Time-stamped & attributed
Who, what, where and when — captured automatically at the point of scan.
Defensible at any inspection
Export a complete, signed evidence pack for a single asset, a building or the whole estate.
Statutory Inspection
Every check, every certificate — findable in seconds.
A record is generated against every fulfilment, attached to the asset, and superseded — never deleted — when re-issued. The next due date is set the moment the current one is closed, so the cycle never has to be restarted by hand.
- Auto-generated record per fulfilment, versioned
- Next due date scheduled automatically on completion
- Failure raises a ticket, withdraws the asset, closes on re-check
- Bulk evidence-pack export for auditors, insurers and regulators
Define it. Assign it. Prove it.
Set the rules once and the asset carries them. The physical thing becomes the front door to its own compliance record — no logins to hunt for, no spreadsheet to find.
Define
Create the compliance types you hold duties for, set the frequency — monthly, quarterly, six-monthly, annual — and configure what each fulfilment must capture.
Assign
Attach the type to an asset category once. Every asset in it inherits the schedule, and anything added later inherits it automatically.
Prove
Staff scan the asset to fulfil the check and upload the certificate. You export a dated evidence pack for one asset or the whole estate.
Built for the estates that get inspected.
One register for the whole estate.
Fire doors, extinguishers, lifts, boilers and HVAC — every statutory asset on one calendar, with reminders that fire long before a certificate lapses.
- Statutory compliance calendar per building
- Contractor access by QR scan
- Overdue dashboard across every site
- Building-level reporting for landlords
Evidence for every property, block by block.
Gas safety records, electrical checks and fire-door inspections tracked per property, so the evidence for any address is one scan away when it is asked for.
- Per-property and per-block schedules
- Gas and electrical certificates versioned
- Access attempts evidenced with dates
- Tenant-facing certificate access by scan
Audit-ready for inspection day.
Medical devices, IT estate and safety equipment held to a defensible standard, with the immutable trail internal audit and inspectors expect to see.
- Medical device & PAT registers
- Role-based access for large teams
- UK data residency, UK GDPR aligned
- Evidence packs exported on demand
Plant and people, both in date.
Thorough examinations, calibration intervals, PPE issue and operator competency held against the asset and the person — captured on site, online or off.
- Thorough examination & calibration intervals
- Offline fulfilment across remote sites
- PPE and training records by operator
- Defect-to-ticket routing for maintenance
One subscription. The whole ledger.
Every plan includes unlimited inspections, unlimited compliance types, the immutable audit trail and certificate management. You scale by assets and people — not by feature paywalls.
- Up to 250 assets, 5 users
- Inspections, certificates & audit trail
- £59 / month if billed monthly
- Up to 5,000 assets, unlimited users
- Ticketing, training, PPE & evidence packs
- £239 / month if billed monthly
- Unlimited assets, SSO / SAML & SCIM
- API & ERP/CAFM integrations
- Bespoke builds for non-standard operations
All prices exclude VAT. Compare plans in full →
Enterprise controls. Public-sector grade.
The record is only as valuable as it is trustworthy. QR-Inventory is built to satisfy procurement, IT and audit from day one.
Immutable audit log
Append-only, hash-chained events that cannot be altered or back-dated.
Role-based access
Granular permissions by team, site, asset class and compliance type. Least-privilege by default.
SSO & SAML
Connect your identity provider — Microsoft Entra, Okta or Google Workspace.
UK data residency
Data hosted in the UK, processed in line with UK GDPR.
Open API & exports
Your data is yours. Sync to your ERP/CAFM or export in full at any time.
Backups & uptime
Continuous backups and a 99.9% uptime commitment on Business plans and above.
Compliance management, answered.
Does QR-Inventory make my organisation compliant?
Which compliance regimes can I track?
How do reminders work?
Do new assets pick up the right schedule automatically?
Can inspections be completed on site with no signal?
Can we export evidence for an audit?
See the detail for the duties you hold.
Fire door compliance
Quarterly communal and annual flat-entrance-door checks, self-closer results and photo proof against every door.
Fire door compliance softwareGas safety certification
Annual gas safety records held against the property, with reminders for the landlord and instant access for tenants and guests.
Gas safety certification softwarePAT testing
Portable appliance testing schedules, pass and fail results and certificates, held against each appliance rather than a spreadsheet.
PAT testing softwareMake your next inspection a non-event.
See how QR-Inventory schedules, captures and proves every statutory check you're responsible for — in a 30-minute walkthrough with our team.