Asset tracking, proven in the field.
QR-Inventory is built for operations where the record matters as much as the asset — precast manufacturers handing over QA packs, equipment hire firms moving high-value kit between warehouses, and estates teams who need evidence that a check actually happened.
Each study below walks through the operational problem, how tamper-evident QR tagging changed day-to-day work, and the outcomes the customer reported. Use them to picture how a similar deployment would look in your sector.
Trusted across construction, live events and regulated estates
What these deployments have in common
Two very different operations — a precast yard in South Africa and an equipment hire firm serving the West End — arrived at the same short list of requirements. They are the reason both teams stopped managing assets in spreadsheets.
Photo-evidenced records
Inspections, certificates and handovers are captured at the asset, with photographs attached at the moment of the check — not reconstructed in a spreadsheet a week later.
Multi-site visibility
One register across warehouses, yards, curing beds and client sites, so anyone can answer "where is it, and is it in date?" without a round of phone calls.
Audit-ready trails
An append-only, hash-chained history that stands up to client QA reviews, insurers and compliance assessors — because no entry can be edited or back-dated after the fact.
Faster field workflows
Scan-to-check processes that take returns, handovers and certificate look-ups from minutes of paperwork down to seconds at the tailgate.
Evidence that travels
When an asset changes hands, its history goes with it. The receiving team scans the tag and reads the same record, rather than waiting on an emailed pack.
Offline first
Yards, loading bays and stage doors have no signal. Scans, checks and photos are captured offline and sync the moment a connection returns.
Two operations, one system of record.
Both customers came to us with the same underlying problem: the assets moved faster than the paperwork could follow. Here is what changed.
Streamlining QA and delivery for pre-fabricated concrete
A South African precast manufacturer replaced paper QA packs with QR-linked digital handovers. Every beam, slab and pillar carries its own inspection history, and cross-tenant transfers hand the client a complete, immutable record the moment a unit leaves the yard.
The show must go on: logistics for the West End
A West End equipment hire firm unified three out-of-town warehouses into one searchable register. PAT certificates sit on each item's QR record, and overnight returns are scanned off the truck instead of reconciled against printed lists.
Neither sector is yours? The mechanics are the same wherever an asset has to be inspected, moved and accounted for. Tell us about your assets and sites and we'll walk you through the closest deployment we've run.
One subscription. The whole ledger.
Both customers on this page run on a standard plan. Every plan includes unlimited inspections, the immutable audit trail and certificate management — you scale by assets and people, not by feature paywalls.
- Up to 250 assets, 5 users
- Inspections, certificates & audit trail
- £59 / month if billed monthly
- Up to 5,000 assets, unlimited users
- Ticketing, training, PPE & evidence packs
- £239 / month if billed monthly
- Unlimited assets, SSO / SAML & SCIM
- API & ERP/CAFM integrations
- Bespoke builds for non-standard operations
All prices exclude VAT. Compare plans in full →
Enterprise controls. Public-sector grade.
The record is only as valuable as it is trustworthy. QR-Inventory is built to satisfy procurement, IT and audit from day one.
Immutable audit log
Append-only, hash-chained events that cannot be altered or back-dated.
Role-based access
Granular permissions by team, warehouse, yard and asset class. Least-privilege by default.
SSO & SAML
Connect your identity provider — Microsoft Entra, Okta or Google Workspace.
UK data residency
Data hosted in the UK, processed in line with UK GDPR.
Open API & exports
Your data is yours. Sync to your ERP/CAFM or export in full at any time.
Backups & uptime
Continuous backups and a 99.9% uptime commitment on Business plans and above.
One system of record for everything you sign off.
Bespoke builds
When an operation doesn't fit standard asset management — casting beds, flight cases, cold chains — we build the workflow around it.
Bespoke asset systemsCompliance management
Scheduled inspections, certificates and reminders across every statutory asset class, held in one register.
Compliance management softwareUse cases by sector
See how the register, inspections and chain of custody map onto your sector before you book time with us.
Browse use casesFacing a similar challenge?
Tell us about your assets, sites and compliance obligations — we'll show you how a QR-Inventory deployment would look for your operation, in a 30-minute walkthrough with our team.